Wix Studio Collaboration Tools: How We Work with Clients Faster and Better

A team of designers and writers collaborating on Wix.

When building websites, the real challenge lies in collaboration. Designers, copywriters, developers, and clients all need to stay aligned as the project moves forward. Traditionally, that meant endless back-and-forth: email threads, spreadsheets, comments lost in files, and a long line of “final-final-v2” documents. Projects slowed down, and misunderstandings crept in.

Wix Studio changes that. Instead of patching workflows together with external tools, it gives agencies and clients built-in collaboration features—shared access, role assignments, and real-time comments—that keep everyone working in the same space.

At Volt Agency, we’ve been using Wix’s collaborative editing tools across multiple client projects, and here’s how they’ve reshaped the way we work.

Step 1: Start With Roles and Access

One of the first things we do after setting up a new web development project in Wix Studio is assigning roles. This simple step prevents so many headaches later on.

• Owner (Agency) – Owners keep full control over the project: site settings, billing, and app integrations.

• Contributors (Designers, Copywriters, Developers) – They can edit content or design elements without touching sensitive areas.

• Client Access (Comment or Edit, depending on scope) – Some clients want to edit content directly (like blog posts or service descriptions). Others prefer to stay in comment-only mode so they can review and give feedback without risk.

  
  

Why does this matter? Because it keeps the project safe while still inviting the client in. Instead of emailing Word docs or sharing loose Canva links, clients can engage with the actual site. No risk of them breaking a layout by accident. 

Want more guidance on how to add a collaborator or contributor on Wix? Don’t hesitate to reach out. We can answer your questions and walk you through this process. 

Step 2: Use Comments That Actually Replace Email

Feedback used to mean long messages like: “On the About page, third paragraph, can you change the sentence after the word ‘expertise’ so it reads more naturally?” Multiply that by 40 changes, across six pages, with multiple reviewers, and you get chaos.

Wix Studio fixes this by allowing users to comment directly on web design sections. Clients click on the exact section they want to discuss, type their feedback, and we see it in context.

The typical workflow looks like this:

1. Designer uploads a draft homepage.

2. Client leaves comments: “Can we test a different call-to-action button here?” or “This image feels too corporate.”

3. We respond, make edits, and mark the comment resolved.

   
   

It feels like using sticky notes on a whiteboard, but inside the site itself. The difference is that nothing gets lost. Every comment is tied to the exact section it belongs to, so there’s no confusion about which image, headline, or button someone meant.Over time, this becomes a project record. We can look back and see how decisions evolved, why something was changed, and who approved it. That trail of context is a lifesaver when projects span weeks or months.

Step 3: Keep Progress Transparent with Shared Access

Another advantage is transparency. In older workflows, clients often asked: “Is this the latest version?” or “Which draft are we supposed to review?” Those questions alone could derail timelines.

Now, clients log directly into Wix Studio and see the project in its current state. They don’t have to guess, search through attachments, or open outdated mockups. The Studio workspace is the single source of truth.

Here’s how we usually handle it:

• Early Stages: Clients see wireframes and draft layouts. Even rough designs feel more real when they’re inside the site environment.

• Midway: We update content and design iteratively, and clients follow along in real time.

• Pre-Launch: Shared access allows for a structured final review—clients go through each page, check content, leave last notes, and approve before we publish.

  
  

This creates a sense of transparency and trust. Clients feel like they’re part of the build, not waiting outside while we work behind the curtain.

Step 4: Maximise Real-Time Collaboration Across Teams

On bigger projects, multiple contributors often work at the same time. A developer might be handling custom code while a copywriter updates product descriptions, and a designer tweaks the homepage layout. In the past, this overlap risked overwriting someone else’s work.

Wix Studio solves this with collaborative editing functions, roles and live syncing:

• Designers polish layouts.

• Copywriters update text or add new blog drafts.

• SEO specialists tweak metadata.

• Developers test custom widgets.

  
  

It doesn’t replace a project management tool, but for web design, it’s a huge step forward. Everyone works where the actual product lives, not in parallel documents that later need to be stitched together.

Step 5: Take Advantage of Shorter Revision Cycles and Faster Approvals

Revisions can make or break a timeline. Traditionally, agencies would send a draft, wait days for email feedback, make changes, send another draft, and repeat. Each cycle added weeks to the project.

With Wix Studio’s comments and shared access, revision cycles are shorter and more focused:

1. Client leaves specific notes right on the site.

2. We make the change and mark the note resolved.

3. If needed, the client can confirm by revisiting the same spot.

   
   

That loop often happens within hours, not days. And because comments are resolved in context, we avoid the endless “Did we already change this?” conversations.

Step 6: Prepare for Launch Without Last-Minute Fire Drills

The most stressful part of a project is often the final week—when overlooked edits suddenly surface in someone’s inbox. With Wix Studio, this doesn’t happen as often.

By the time launch day arrives, every page has been reviewed inside Wix Studio, comments are resolved and archived, and clients know exactly what will go live. The approval feels natural, not rushed. Instead of panic, launch day becomes a smooth handoff.

Why Clients Appreciate This Workflow

From the client’s side, Wix’s collaborative editing process feels transparent and organised. They can log in, see progress, leave feedback, and know exactly what stage their website is in. That reduces anxiety and builds trust—two things that are often underestimated in agency-client relationships.

Clients also tell us they appreciate:

• Clarity – No more wondering if they’re reviewing the latest draft.

• Control – They can weigh in directly, instead of sending vague notes through email chains.

• Speed – Decisions get made faster, and they see their input reflected almost immediately.

  
  

Instead of being shut out of the creative process, they become active collaborators. This doesn’t just make them happier—it also leads to better websites because projects benefit from their knowledge of their own business.

And there’s data to back this up: A study found that 64% of employees waste at least three hours per week due to inefficiencies in collaboration, with 20% losing up to six hours. By centralising collaboration inside Wix Studio, we cut down on that wasted time for both our team and our clients. 

Tips for Agencies Using Wix Studio

After dozens of projects, we’ve found some habits that make collaboration even smoother:

1. Set expectations early – Decide upfront who has editing access and who sticks to comments. This avoids confusion later.

2. Schedule review sessions – Don’t leave clients to scroll aimlessly. Walk them through pages at specific milestones.

3. Resolve comments quickly – A short response time keeps momentum alive. Even a “Noted, we’ll handle this tomorrow” helps.

4. Lock approved sections – Once a part of the site is finalised, lock it. This prevents endless re-opening of decisions.

5. Document changes – Use the project history to track what’s been updated and why. It saves time when questions come up months later.

   
   

With these practices in place, Wix Studio becomes more than just a design platform—it functions as a collaboration hub that keeps everyone aligned. Instead of juggling a mix of third-party tools, email threads, and spreadsheets, everything lives inside the same space where the actual website is being built. That makes feedback faster, approvals clearer, and launches smoother.

Final Thoughts

Is Wix collaborative? Definitely, yes! And we’re here to show you how beneficial it is. 

At Volt Agency, we believe transparency beats perfection, pace beats paralysis, and joint ownership of every decision leads to better outcomes. If you are ready to move past endless email chains, foggy feedback, or last-minute panics, we would be thrilled to show you how this works in practice. Using Wix Studio, we avoid the usual bottlenecks, but more importantly, we invite clients into the process in ways that feel natural and productive. 

Reach out to Volt Agency, and let’s start with your next web project—built with the right tools, clear roles, and a smoother path from idea to launch.